Protection of Personal Data in the Institute of Soil Science and Plant Cultivation

Information clause on the processing of personal data for postgraduate students and doctoral school students

With reference to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 4 May 2016, p. 1 and OJ EU L 127 of 23 May 2018, p. 2, hereinafter referred to as the „Regulation”), the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing
Your personal data will be processed by the personal data controller on the basis of:
- Article 6(1)(c) of the Regulation (i.e. the need to fulfil the legal obligation incumbent on the controller, including the Act on Higher Education
  and Science), for purposes related to participation in postgraduate or doctoral studies, keeping records during the course of study, including for the purpose of determining the doctoral student’s ability to pursue studies (Article 9(2)(b)
  b of the Regulation and Article 9(2)(h) of the Regulation),
- Article 6(1)(b) of the Regulation – in the scope of education provided on the basis of an agreement concluded with the Institute,
- With regard to data not required by law, the legal basis for processing will be your consent (Article 6(1)(a) of the Regulation). Consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to its withdrawal.
Period of personal data processing Personal data will be processed for the period necessary to achieve the above-mentioned purposes, taking into account the storage periods specified in separate regulations, including the period necessary for archiving
and also for the duration of the contract, and after its termination for a period of 50 years for archiving purposes resulting from the generally applicable provisions of the Law on Higher Education and Science and its implementing provisions. If your personal data is processed on the basis of your consent, it will be processed until you withdraw your consent to its processing.
Data recipients – the personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to persons or entities that will participate in the course of study; your data may be accessed by authorised employees of the Controller.
Rights related to data processing – you have the right to access your data, request its rectification, erasure or restriction of processing, object to processing, and transfer your data in the cases specified in the Regulation.
Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal .
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
Providing data is a statutory requirement and necessary to obtain the status of a postgraduate student or doctoral student. Refusal to provide such data will result in inability to participate in the recruitment process for studies and doctoral school

Information clause on the processing of personal data for candidates for postgraduate studies and doctoral school

With reference to the content of Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119
of 4 May 2016, p. 1 and OJ EU L 127 of 23 May 2018, p. 2, hereinafter referred to as the „Regulation”), the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl).
The personal data controller has appointed a data protection officer, whom you may contact regarding matters related to data processing and the exercise of your rights related to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing
The personal data of candidates for studies or doctoral schools will be processed for the purpose of the recruitment process for studies or doctoral schools, pursuant to Article 6(1)(c) of the Regulation, i.e. to fulfil the legal obligations incumbent on the Controller – in connection with the Act – the Law on Higher Education and Science, together with its implementing acts.
Period of personal data processing
- if the candidate is not admitted to the university or doctoral school, their data will be stored for a period of 6 months from the date of completion of the recruitment process,
- if the candidate is admitted to the university or doctoral school, their personal data becomes the personal data of a student or doctoral student and is subject to further processing in accordance with the applicable legal provisions,
- with regard to accounting documents, personal data is stored for a period of 5 years from the end of the financial year.
Data recipients – the personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to persons or entities that will participate in the course of study; your data may be accessed by authorised employees of the Controller.
Rights related to data processing – you have the right to access your data, request its rectification, erasure or restriction of processing, object to processing, and transfer your data in the cases specified in the Regulation.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
Providing your data is a statutory requirement and is necessary for the recruitment process. Refusal to provide your data will result in you being unable to participate in the recruitment process for studies and doctoral school.

Information clause on the processing of personal data of workshop and training participants

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail: iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you can contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing
- Your personal data will be processed by the Data Controller on the basis of Article 6(1)(c) of the Regulation (i.e. the need to fulfil a legal obligation incumbent on the Controller), including the Accounting Act and the Goods and Services Tax Act, for the purpose of issuing a VAT invoice.
- Personal data collected for the purpose of conducting training, your participation in workshops and training courses will be processed on the basis of your written consent (Article 6(1)(a) of the Regulation). Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
- Period of personal data processing – personal data will be processed for the period necessary to achieve the above-mentioned purposes, taking into account the storage periods specified in separate regulations, including the period necessary for archiving, for a minimum period of 5 years. If your personal data is processed on the basis of your consent, it will be processed until you withdraw your consent to its processing.
Data recipients − the collected personal data may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to the supervisory authority – the Minister of Agriculture and Rural Development, persons or entities that will participate in the implementation of workshops and training courses; your data may be accessed by authorised employees of the Controller.
Rights related to data processing – you have the right to access your data, the right to request its rectification, erasure or restriction of processing, to object to processing, to transfer data, in cases specified in the Regulation.
Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
Providing personal data in connection with your participation in workshops and training courses organised by the Controller is not mandatory, but failure to provide personal data will result in the inability to participate in the above-mentioned events.

Information clause on the processing of personal data of conference participants

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via email: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing:
The personal data of conference participants will be processed on the basis of:
- your written consent (Article 6(1)(a) of the Regulation). Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal,
- Article 6(1)(c) of the Regulation, i.e. processing is necessary for compliance with a legal obligation to which the controller is subject in connection with the organisation of the Conference and archiving, for the purpose of registering participation and providing administrative services to conference participants,
- Article 6(1)(e) of the Regulation, in connection with the performance of tasks carried out in the public interest;
- Article 6(1)(f) of the Regulation, for the purposes of the legitimate interests pursued by the controller, in particular for the purpose of evaluating the quality of the conference for statistical purposes and pursuing claims.
- In order to document the conference and disseminate knowledge in the field of agricultural sciences, your image will be processed – photographs, recordings (films) recorded on electronic media during the conference, which will be published on the Institute’s website and social media. The legal basis for the processing of your image will be your written consent (Article 6(1)(a) of the Regulation). Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
Period of personal data processing – personal data will be processed for the period necessary to achieve the above-mentioned purposes, taking into account the storage periods specified in separate regulations, including the period necessary for archiving, for a minimum period of 5 years. If your personal data is processed on the basis of your consent, it will be processed until you withdraw your consent to its processing.
Data recipients – the collected personal data may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to the supervisory authority – the Minister of Agriculture and Rural Development ( ), persons or entities that will participate in the conference; your data may be accessed by authorised employees of the controller, an unspecified group of recipients in connection with the recorded image in photographs from the conference and the sharing of these photographs without territorial or time restrictions through reproduction and public display, and public sharing, including on the Internet.
Rights related to data processing − you have the right to access your data, the right to request its rectification, erasure or restriction of processing, to object to processing, to transfer data, in cases specified in the Regulation.
Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling The Controller will not use your data for automated decision-making and profiling.
Providing your personal data is voluntary, but necessary to submit the conference registration form. Failure to provide the data will prevent the registration form from being accepted.

Information clause on the processing of personal data for job applicants

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you can contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing
- Your personal data within the scope specified in the labour law (Article 22¹of the Labour Code and Regulation of the Minister of Family, Labour and Social Policy on employee documentation) will be processed by the Personal Data Controller pursuant to Article 6(1)(b) of the Regulation for the purpose of conducting the recruitment process.
- With regard to data not required by law, the legal basis for processing will be your consent (Article 6(1)(a)a of the Regulation). Consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to its withdrawal.
Period of personal data processing – personal data will be processed until the end of the recruitment process. If you consent to the use of your personal data for future recruitment purposes, your personal data will be used for a further period of 6 months.
Data recipients – your data may be accessed by authorised employees of the Controller.
Rights related to data processing – you have the right to access your data, request its rectification, erasure or restriction of processing, object to processing, and transfer your data in the cases specified in the Regulation.
Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
Providing personal data within the scope of Article 22¹of the Labour Code is necessary to participate in the recruitment process. Providing other data is voluntary.

Information clause on the processing of personal data for employees

The controller of your personal data is the Institute of Soil Science and Plant Cultivation
and Soil Science – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing
Your personal data will be processed for purposes related to employment, i.e. the employment contract, including in particular for the purposes of performing official duties, the employer’s obligations, including as a payer of contributions and income tax advances, providing social benefits, and ensuring safety and work organisation.
- The processing of personal data in connection with employment is carried out on the basis of generally applicable law, in particular tax law, labour law and social security law (Article 6(1)(c)(c) of the Regulation), including for the purposes of determining an employee’s ability to work , conducting an accident investigation procedure, and determining occupational diseases. In relation to the processing of special categories of data, the legal basis for processing is Article 9(2)( . b of the Regulation and Article 9(2)(h) of the Regulation), in connection with the provision of social benefits (Article 9(2)(a).
- Personal data may be processed in connection with the investigation/defence of claims (Article 6(1)(f) of the Regulation), as a legitimate interest of the Data Controller.
- With regard to data not required by law, the legal basis for processing will be your consent (Article 6(1)(a) of the GDPR). processing will be your consent (Article 6(1)(a) of the Regulation). Consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to its withdrawal.
Period of personal data processing – personal data will be processed for the period required by law, including the period necessary for archiving and the limitation period for employment-related claims (50 years). If your personal data is processed on the basis of your consent, it will be processed until you withdraw your consent to its processing.
Data recipients – the personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of the provisions of generally applicable law, as well as to contractors on the basis of cooperation agreements, within the framework of a consortium agreement, projects, in connection with public procurement law; Your data will be accessible to authorised employees of the Controller, entities providing and maintaining the Controller’s IT infrastructure, entities and persons providing legal services, the Ministry of Science
and Higher Education (Integrated System for Science and Higher Education POL-on), competent tax and insurance authorities, occupational medicine, external entities implementing social packages (e.g. pension schemes, group insurance, sports cards for employees), travel agencies, as well as other recipients in cases resulting from applicable law.
Rights related to data processing − you have the right to access your data, request its rectification, deletion or restriction of processing, object to processing, transfer data, in cases specified in the Regulation.
Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling. Providing personal data pursuant to Article 22⁽¹⁾of the Labour Code is mandatory. Providing other data is voluntary, and failure to provide it may result in the inability to obtain additional benefits, including those resulting from internal legal acts in force at the Controller.

Information clause on the processing of personal data – civil law contracts

With reference to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 4 May 2016, p. 1 and OJ EU L 127 of 23 May 2018, p. 2, hereinafter referred to as the „Regulation”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy hereby informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation
and Soil Science – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via email: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for the processing of personal data:
- Article 6(1)(b) of the Regulation – processing is necessary for the performance of a contract to which you are party – for the performance of the contract, or processing is necessary in order to take steps at the request of the data subject prior to entering into a contract – for the conclusion of the contract,
- Article 6(1)(c) of the Regulation – processing is necessary for compliance with a legal obligation to which the Controller is subject – for the purpose of complying with legal obligations, e.g. regarding the storage of documentation related to the conclusion of a contract; for accounting purposes,
- Article 6(1)(f) of the Regulation – legitimate interest of the Controller, e.g. to secure data for the purposes of pursuing future claims.
Period of personal data processing – the period of processing of your personal data is the term of the contract, and after its expiry, for the period necessary to enable the performance of the contract, secure or pursue any claims and fulfil the Controller’s legal obligation (e.g. resulting tax or accounting regulations, archiving period).
Data recipients – the personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to persons or entities that will participate in the performance of the contract; your data may be accessed by authorised employees of the Controller, entities providing and maintaining the Controller’s IT infrastructure, entities and persons providing legal services.
Rights related to data processing − you have the right to access your data, request its rectification, deletion or restriction of processing, object to processing, transfer data, in cases specified in the Regulation.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
The provision of your data is necessary for the conclusion and performance of the contract; failure to provide such data will prevent the conclusion and settlement of the contract.

Information clause on the processing of personal data – video surveillance

With reference to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 4 May 2016, p. 1 and OJ EU L 127 of 23 May 2018, p. 2, hereinafter referred to as the „Regulation”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy hereby informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing Your personal data in the form of an image recorded by CCTV (surveillance consists of real-time image analysis and recording) will be processed for the purpose of protecting property, ensuring the safety of employees and other persons present on the Administrator’s premises, protecting information whose disclosure could expose the Administrator to damage, as a legitimate interest of the Administrator pursuant to Article 6(1)(f) of the Regulation.
Period of personal data processing – materials obtained from CCTV surveillance are stored for a period not exceeding 3 months from the date of recording. The storage period depends on the number of events and the capacity of the recorder. In the event that the recordings constitute evidence in proceedings conducted on the basis of a legal provision, the storage period will be extended until the proceedings are completed.
Data recipients – authorised employees of the Controller will have access to the materials obtained from monitoring; real-time images may be analysed by security company employees. The personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law – public administration authorities, uniformed services.
Rights related to data processing – you have the right to access your data, request its rectification, erasure or restriction of processing, object to processing, and transfer your data in the cases specified in the Regulation.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
Your data obtained from monitoring is collected automatically – monitoring records images continuously, therefore staying in the monitored area means accepting the necessity to transfer personal data within the scope and for the purposes specified in point 3.

Area covered by monitoring

Administrator’s premises: at street Czartoryskich 8 in Puławy (including the palace complex); at Al. Królewska 17 in Puławy; at street Krańcowa 8 in Puławy; at street Orzechowa 61 in Wrocław. Monitoring also covers the OSK Pulman building, the area of the Agricultural Experimental Station in Werbkowice (entrance to the palace at street Parkowa 6, workshops, livestock building, Kotorów 65A farm), the area of the Agricultural Experimental Station Błonie-Topola (Błonie 138, 99-100 Łęczyca), the premises of the Agricultural Experimental Station in Kępa (street Kazimierska 4B, 24-100 Puławy), including the shop building – CCTV inside and outside, AES farm in Osiny (area around the pond, farm
in Sadłowice), the area of the Wierzbno Experimental Station (66-340 Przytoczna), Wierzbno 11 (monitoring inside and outside the Hatchery), the premises of the Agricultural Experimental Station in Wielichowo (street Ziemińska 1, 64-050 Wielichowo).

Information clause on the processing of personal data – GPS monitoring

The controller of your personal data is the Institute of Soil Science and Plant Cultivation
and Soil Science – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via email: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing. Your data will be processed for the purpose of checking the correct use of the car, i.e. to ensure the organisation of work enabling full use of working time pursuant to Article 6(1)(f) of the Regulation.
GPS monitoring will include: the route and time of movement of company cars, speed, location, vehicle odometer reading, number of kilometres travelled, and speeding violations.
Period of personal data processing – materials obtained from GPS monitoring are stored for a period of 5 years. In the event that the recordings constitute evidence in proceedings conducted on the basis of the law, the storage period will be extended until the proceedings are completed.
Data recipients – authorised employees of the Administrator have access to the materials obtained from monitoring. The personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law. The data may also be processed by an entity with which the Administrator has concluded a contract for the operation of a GPS monitoring system in company cars.
Rights related to data processing – you have the right to access your data, request its rectification, deletion or restriction of processing, object to processing, transfer data, in cases specified in the Regulation.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
The processing of data from GPS monitoring is not required by generally applicable law, but the inability to process such data will prevent you from driving vehicles belonging to the Administrator’s fleet for business purposes.

Information clause on the processing of personal data of retired employees and pensioners

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via email: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing. Your personal data will be processed at for purposes related to your application for social benefits from the Company Social Benefits Fund, as well as to determine their amount (Article 6(1)(c) of the Regulation, Article 9(2)(a) of the Regulation). With regard to data not required by law – the legal basis for processing will be your consent (Article 6(1)(a) a of the Regulation). Consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to its withdrawal.
Period of personal data processing – personal data will be processed for the period required by law, including the period necessary for archiving. In the case of processing your personal data on the basis of your consent, personal data will be processed until your consent to their processing is revoked.
Data recipients – the personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law; your data will be accessible to authorised employees of the Controller, entities providing and maintaining the Controller’s IT infrastructure, and entities and persons providing legal services.
Rights related to data processing – you have the right to access your data, request its rectification, deletion or restriction of processing, object to processing, transfer data, in cases specified in the Regulation.
Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
Providing your personal data for the purposes of applying for social benefits from the Company Social Benefits Fund and determining their amount is a statutory requirement, and failure to provide personal data will result in the inability to grant benefits from the Company Social Benefits Fund.
The provision of personal data that would be processed on the basis of your consent is voluntary.

Information clause on the processing of data of employees’ family members

With reference to Article 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 4 May 2016, p. 1 and OJ EU L 127 of 23 May 2018, p. 2, hereinafter referred to as the „Regulation”), the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy hereby informs that:

The administrator of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing. Your personal data will be processed for the purpose of:
- obtaining health insurance by submitting data on the employee’s family members – ZUS ZCNA (legal obligation of the data controller, resulting from Article 6(1)(c) of the Regulation, and in the case of special categories of data (e.g. concerning health) – Article 9(2)(b) of the GDPR. The legal obligation in this regard results from Article 36(10) of the Social Insurance System Act .
- performance of the agreement with the insurer – group life insurance for family members of employees, obtaining social benefits under the Regulations on the Management of the Social Benefits Fund for family members of employees, performance of the agreement for the provision of comprehensive medical care concluded between the Administrator and the company providing medical services, and for the purpose of with providing you with medical care as part of medical packages intended for employees and their family members. The legal basis for processing in these cases will be the consent given (Article 6(1)(a) of the Regulation). Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
Categories of personal data – The Controller will process your personal data to the extent indicated in the employee’s declaration of medical care under medical packages: name and surname, personal identification number, date of birth, address of residence, degree of kinship with the Administrator’s employee, to the extent resulting from Article 36(10) of the on the social insurance system.
Source of personal data – Your personal data will be provided to the Administrator by a member of your family who is an employee of the Administrator, by completing the relevant documents, including the declaration of medical care coverage under medical packages.
Period of personal data processing – personal data will be processed for the period required by law, including the period necessary for archiving.
If your personal data is processed on the basis of your consent, it will be processed until you withdraw your consent to its processing. Personal data collected for the purpose of performing a contract (group insurance, medical packages) will be processed for the duration of the contract between the Controller and the company providing the above-mentioned services.
Data recipients – the collected personal data will be made available to the company with which the Controller has concluded a contract for medical care as part of medical packages, to public authorities or entities authorised to obtain data on the basis of generally applicable law; your data will be accessible to authorised employees of the Controller and entities providing and maintaining the Controller’s IT infrastructure.
Rights related to data processing – you have the right to access your data, request its rectification, erasure or restriction of processing, object to processing, and transfer your data in the cases specified in the Regulation. Consent to the processing of personal data may be withdrawn at any time, without affecting the lawfulness of the processing carried out prior to its withdrawal.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
Providing your personal data for the purposes specified in this clause is voluntary, and failure to provide personal data will result in you not being able to receive medical care under the medical packages.

Information on the processing of personal data for representatives, proxies and representatives of cooperating entities contacting with the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy (IUNG-PIB in Puławy).

With reference to Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 04.05.2016, p. 1 and OJ EU L 127 of 23.05.2018 p. 2, hereinafter referred to as „GDPR”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you can contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738 or in writing to the correspondence address of the personal data controller indicated in point 1.
Purpose and legal basis for the processing of personal data – Your personal data will be processed for the following purposes:
- conclusion or performance of a contract between IUNG-PIB in Puławy and the entity with which the data subject is associated or on behalf of which they act, as well as verification of that entity (e.g. customer, contractor or other entity) and ongoing contact with that entity – the basis for the processing of personal data is: Article 6(1)(b) and (f) of the GDPR;
- performance of activities resulting from generally applicable laws, in particular in connection with the fulfilment of obligations under tax and accounting regulations and regulations governing the conduct of proceedings by authorised entities, in connection with the provisions of the Act of 11 March 2004 on goods and services tax and the Regulation of the Minister of Finance of 27 December 2021 on the use of the National e-Invoice System in order to fulfil the administrator’s obligation to perform activities in the IT system of the Head of the National Tax Administration, i.e. the National e-Invoice System (issuing and receiving structured invoices) the basis for the processing of personal data is: Article 6(1)(c) of the GDPR;
- performance of a task carried out in the public interest – the basis for the processing of personal data is Article 6(1)(e) of the GDPR;
- the establishment, exercise or defence of legal claims in court, administrative or other out-of-court proceedings – the basis for the processing of personal data is: Article 6(1)(f) of the GDPR.
Data recipients
Access to personal data will be granted to the controller’s employees who need to process personal data in connection with the performance of their professional duties. Your personal data may be disclosed to public administration bodies, services, courts, institutions and the public prosecutor’s office exclusively on the basis of legal provisions. The recipients of personal data may also be entities to whom the controller, on the basis of a personal data processing agreement, entrusts the performance of specific activities involving the processing of personal data.
The period of personal data processing depends on the purpose for which the data is processed. The period for which personal data will be stored is calculated based on the following criteria:
- accounting, for a period of 5 years from the beginning of the year following the financial year in which the operations, transactions or proceedings related to the concluded contract were finally completed, repaid, settled or expired;
- tax, for a period of 5 years from the end of the calendar year in which the tax obligation resulting from the settlement of the concluded contract arose;
- personal data (contained in invoices) will also be stored in KSeF for a period of 10 years from the date of issue;
- in order to fulfil the legitimate interests of IUNG-PIB constituting the basis for such processing, for the period necessary to fulfil this purpose or until an objection to such processing is raised, unless there are legitimate grounds for further processing of the data by IUNG-PIB;
- in order to establish and pursue its own claims or defend itself against claims made against it – until the expiry of the limitation period for potential claims arising from the contract or other grounds
Rights related to the processing of personal data:
- access to data and receipt of copies thereof;
- rectification (correction) of your personal data;
- restriction of personal data processing;
- erasure of personal data (subject to Article 17(3) of the GDPR);
- objection;
- lodge a complaint with the President of the Data Protection Authority if you believe that the processing of personal data violates the provisions of the law on the protection of personal data.
Source of personal data – The personal data processed by the Controller comes from the customer or contractor or other entity contacting or cooperating with IUNG-PIB, or from publicly available sources. The categories of personal data of persons associated with companies or other entities (e.g. members of the governing bodies of these entities), including beneficial owners, are identical to the categories derived from publicly available sources or categories provided by a customer or contractor of IUNG-PIB or by another entity contacting IUNG-PIB.
Categories of personal data: name and surname, place of employment, correspondence address, email address, contact telephone number of the representative of the entity, customer, contractor cooperating or contacting IUNG-PIB.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.

Information clause on the processing of personal data of farmers and owners of agricultural land obtained from partners

With reference to Article 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 04.05.2016, p. 1 and OJ EU L 127 of 23.05.2018 p. 2, hereinafter referred to as the „Regulation”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation
and Soil Science – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you can contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738 or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing
- Personal data will be processed on the basis of the legitimate interest of the controller pursuant to Article 6(1)(f) of the Regulation and Article 6(1)(e) of the Regulation (processing is necessary for the performance of a task carried out in the public interest) for the purpose of developing IT tools supporting the Agricultural Drought Monitoring System operated on behalf of the Ministry of Agriculture and Rural Development, participating in the implementation of projects and programmes supporting agriculture.
- Categories of personal data – The controller will process your personal data in the following scope: identification and contact details (name and surname, email address, contact telephone number, agricultural land registration number).

Source of personal data

Your personal data will be provided to the Controller by Partners under a cooperation agreement or contract.
Period of personal data processing − personal data will be processed for the period necessary to achieve the above-mentioned purposes, taking into account the storage periods specified in separate regulations, including the period necessary for archiving resulting from generally applicable law and the Office Instructions in force at IUNG-PIB.
Data recipients – the collected personal data may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to the supervisory authority – the Minister of Agriculture and Rural Development, persons or entities that will participat in the implementation of the objectives; your data may be accessed by authorised employees of the Controller.
Rights related to data processing – you have the right to access your data, the right to request its rectification, erasure or restriction of processing, to object to processing, to transfer data, in cases specified in the Regulation.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
The processing of your personal data is not required by generally applicable law, but is necessary to achieve the objectives.

Information clause on the processing of personal data of farmers and owners of agricultural land

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing- Personal data will be processed on the basis of the legitimate interest of the controller pursuant to Article 6(1)(f) of the Regulation and Article 6(1)(e) of the Regulation (processing is necessary for the performance of a task carried out in the public interest), Article 6(1)(a) of the Regulation (your consent), for the purpose of conducting development and scientific work for the benefit of agriculture, participating in the implementation of projects and programmes supporting agriculture. Consent may be withdrawn at any time without affecting the lawfulness of processing carried out prior to its withdrawal.
Period of personal data processing – personal data will be processed for the period necessary to achieve the above-mentioned purposes, taking into account the storage periods specified in separate regulations, including the period necessary for archiving resulting from generally applicable law and the Office Instructions in force at IUNG-PIB. If your personal data is processed on the basis of your consent, it will be processed until you withdraw your consent to its processing.
Data recipients – the collected personal data may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to the supervisory authority – the Minister of Agriculture and Rural Development, persons or entities that will participate in the implementation of the objectives; your data may be accessed by authorised employees of the Controller.
Rights related to data processing – you have the right to access your data, the right to request its rectification, erasure or restriction of processing, to object to processing, to transfer data, in cases specified in the Regulation.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Information on automated decision-making and profiling – The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy will not use your data for automated decision-making and profiling.
The processing of your personal data is not required by generally applicable law, but is necessary to achieve the objectives.

Information clause regarding the processing of personal data in connection with the use of public profiles on social networking sites

With reference to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 04.05.2016, p. 1 and OJ EU L 127 of 23.05.2018 p. 2, hereinafter referred to as the „Regulation”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy hereby informs you about the processing of your personal data provided in connection with the use of the public profiles of the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy on social media: Facebook, YouTube, Twitter.

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy (address: street Czartoryskich 8, 24-100 Puławy, tel. 81 47 and Soil Science – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).

The administrators of personal data are also social networking sites on which the Institute’s profiles are created.

Facebook – Meta Platforms Ireland Limited (as the platform provider)

Information on data processing by Facebook: https://www.facebook.com/about/privacy. https://www.facebook.com/privacy/policy/?locale=pl_PL

YouTube – is provided by Google LLC,

Information about data processing by YouTube service: https://www.youtube.com/intl/ALL_pl/howyoutubeworks/user-settings/privacy/.

https://www.youtube.com/intl/ALL_pl/howyoutubeworks/our-commitments/protecting-user-data

Twitter – provided by X Corp.

Information on data processing by Twitter:

https://twitter.com/pl/privacy

LinkedIn

https://pl.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacy-policy

This information on the processing of personal data does not apply to the processing
your data by the controllers of the aforementioned social media platforms. The controllers of Facebook, YouTube and Twitter have their own privacy policies and rules for the processing of personal data specified therein.

The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via email: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data administrator indicated in point 1.
Purposes and legal basis for data processing – Your personal data is processed in connection with following, subscribing to or commenting on the Institute’s profiles on social networking sites for the purpose of:
- effectively managing the Institute’s profiles;
- communicating with you, including for the purpose of responding (if necessary), e.g. in comments under posts, via Messenger, etc. (personal data is collected through communication with the profile user);
- publishing photos related to participation in programmes, projects, conferences, workshops and other events organised or co-organised by the Institute on the Facebook social networking site for promotional purposes, i.e. on the basis of your consent to the processing of personal data (Article 6(1)(a) of the Regulation);
- for statistical and analytical purposes related to the analysis of the functioning, popularity and use of the fan page, including the analysis of data on the number of post views, their reach and the number of interactions (Article 6(1)(f) of the Regulation);
- where required by law, in order for the Controller to fulfil its legal obligations under those laws. By using the Institute’s profiles, you provide us with your personal data, e.g. account name, comments, likes. The scope of data visible to the Institute depends on your privacy settings and whether your profile is private or public. The legal basis for the processing of your personal data is Article 6(1)(f) of the Regulation, i.e. the legitimate interest of the data controller, which consists in promoting the activities undertaken by the Institute and providing information about events organised or co-organised, as well as ongoing communication with Users. Your personal data may be processed for the purpose of pursuing claims and defending against claims.
Recipients of personal data -The recipients of your personal data may be:
- entities authorised to process personal data on the basis of generally applicable law;
- entities processing personal data on behalf of the Controller in connection with the performance of the tasks entrusted to them by way of a contract, including IT providers;
- entities that own websites on which the Institute maintains public profiles, in accordance with the rules set out in their privacy policies;
- users of individual websites who visit these profiles will be able to view the comments and photos that you share on your profile;
- in the case of information and promotional activities, the recipients may be entities involved in the organised events.
Period of personal data processing – The period of data processing is related to the purposes and legal grounds for their processing:
- data processed for the purpose of running a fan page will be processed until the purpose for which it was obtained ceases to exist or until an objection to its further processing is raised by clicking „dislike”, withdrawal of a like or deletion of a comment on a post, and then for the period required by legal obligations and/or until the expiry of the limitation period for any claims related to the purposes of processing;
- statistical data on visitors to the fan page available through the „Facebook Insights” function will be processed for the duration of the availability of this data on Facebook, which is 2 years;
- data processed on the basis of consent will be processed until the consent is withdrawn;
- data processed on the basis of legal requirements will be processed for the period during which the law requires the data to be stored.
- Information about Users that we have in private messages will be stored for the time it takes to respond to your questions or until the end of our cooperation.
- In the case of information we hold in comments shared by Users, it will be available on our profile until it is deleted by the author.
- User activity related to the use of the fan page will not be archived outside of Facebook. Personal data collected by Facebook, YouTube, and Twitter, i.e., post history and activity history, are stored in accordance with the privacy policies of these services.
Information on the requirement/voluntary nature of providing personal data The processing of personal data obtained for the above purposes is based on the principle of voluntary provision. In the case of data processing for the purpose of fulfilling the Administrator’s legal obligations under the law, the provision of data may be a requirement under the law.
Transfer of data to countries outside the European Economic Area – The Controller does not transfer your personal data to countries outside the European Economic Area, hereinafter referred to as „EEA”, or to international organisations within the meaning of the Regulation. However, the international nature of data flow within the public services Facebook, YouTube and Twitter should be noted. The transfer of data to countries outside the EEA by individual services is carried out using standard contractual clauses approved by the European Commission or European Commission decisions confirming an adequate level of data protection for specific countries in accordance with the rules set out by these services in their privacy policies. For example, Facebook may transfer your data outside the EEA. Facebook uses the Data Privacy Framework („DPF”). Under the agreement between the US and the European Commission, the European Commission has determined an adequate level of data protection for companies using the Data Privacy Framework („DPF”).
Automated decision-making – Your personal data will not be subject to automated decision-making (including profiling) that produces legal effects or similarly significantly affects you.
Rights of data subjects – You have the right to:
- the right to access your personal data and receive a copy thereof,
- the right to rectify your personal data,
- the right to erase your personal data (the right to be forgotten),
- the right to restrict the processing of your personal data,
- the right to transfer your data,
- the right to object to data processing in the cases specified in Articles 15-22 of the Regulation.
- the right to withdraw consent if the Institute processes your personal data on the basis of consent, at any time and in any manner, without affecting the lawfulness of the processing carried out on the basis of consent prior to its withdrawal.
Right to contact the supervisory authority – If you consider that the processing of your personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office (street Stawki 2, 00-193 Warsaw).

Information clause regarding the processing of personal data for persons submitting requests for the exercise of rights specified in Articles 15-22 of the GDPR

With reference to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 4 May 2016, p. 1 and OJ EU L 127 of 23 May 2018, p. 2, hereinafter referred to as the „Regulation”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy, in connection with the request received, hereby informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes and legal basis for data processing: Your personal data will be processed for the purpose of fulfilling the request to exercise the rights specified in Articles 15-22 of the Regulation, including verification of the applicant’s identity, assessment of the validity and legal basis of the request, and recording and archiving of the documentation collected in the case – in accordance with Article 6(1)(c) of the Regulation.
Period of personal data processing. Personal data will be processed for the period necessary to fulfil the purpose for which it was collected. After the process is completed, personal data will be stored for the period specified in the law and in accordance with the Institute’s office instructions.
Rights related to data processing – You have the right to request access to your personal data, as well as to rectify (correct) it and request a copy of it, and the right to restrict processing in the cases specified in the Regulation.
You have the right to lodge a complaint with the supervisory authority – the President of the Personal Data Protection Office – if you consider that the processing of your personal data violates the provisions of the Regulation
Providing your data is necessary for the acceptance and consideration of your application.
Your data will not be disclosed to a third country or international organisation.
Your data will not be subject to profiling or automated decision-making.

Information clause for representatives, employees and associates of consortium participants

With reference to Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to
the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 04.05.2016, p. 1 and OJ EU L 127 of 23.05.2018 p. 2, hereinafter referred to as the „Regulation”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing – The legal basis for the processing of personal data is Article 6(1)(b), (c), (e) and (f) of the Regulation, i.e.:
- the necessity to process personal data for the period preceding the conclusion of the Agreement, for the period of performance of the Agreement, and for the purposes of its implementation, settlement of the Project, coordination by natural persons designated for working contacts by the Consortium Members;
- fulfilment of legal obligations incumbent on the controller, in particular those resulting from accounting and tax regulations, from the archiving obligation, in accordance with applicable law, and the Institute’s Office Instructions;
- performance of a task carried out in the public interest, consistingin particular conducting scientific activities, transferring knowledge to the economy;
- in order to establish, pursue or defend against possible claims arising from the performance of the contract, constituting the legitimate interest of the controller.
The provision of personal data is necessary to take action prior to the conclusion of the Agreement (submission of an offer/negotiations) and its performance, as well as to ensure its proper implementation by the natural persons indicated in the Agreement for contact purposes, for the purposes of coordination and settlement of the Project. Failure to provide the data will result in the inability to achieve the above-mentioned objectives.
Source of personal data. The Consortium participants have provided the Institute with the personal data of representatives, employees/associates – indicated in the Agreement, or other contact details necessary for its implementation, coordination and settlement of the Project, in particular: name and surname, work email address, work telephone number, academic degree/title, function/position and place of work. As part of the cooperation under the Agreement, personal data may also be obtained directly from the data subject.
Recipients of personal data. The personal data collected may be made available to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to the supervisory authority – the Minister of Agriculture and Rural Development, persons or entities that will participate in the implementation of the objectives; authorised employees of the Controller may have access to your data. The Controller may entrust the processing of personal data to external entities acting on behalf of the Controller.
Period of personal data processing. Personal data will be processed for the period necessary to document activities in connection with taking action prior to the conclusion of the Agreement and its performance, and then stored for the period resulting from accounting and tax regulations, the project co-financing agreement, and, if necessary, to determine, pursuing or defending against claims arising from the performance of the Agreement, until the expiry of any claims, and then for the period required under applicable regulations for the performance of archiving obligations – whichever of these dates occurs later.
Your rights: the right to request the Controller to access, rectify, delete or restrict the processing of your personal data, the right to object to the processing, the right to transfer your data, if permitted by applicable law.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Personal data processed by the Institute will not be subject to automated decision-making or profiling.

Information clause for research team members and persons accountable in projects

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing. The personal data of research team members and persons accounted for in projects will be processed for the purpose of accounting for the research and development project. The legal basis for the processing of personal data is:
- Article 6(1)(e) of the Regulation – in connection with the provisions of the Act on Higher Education and Science specifying the tasks of Research Institutes, including conducting scientific and research activities (processing is necessary for the performance of a task carried out in the public interest)
- 6(1)(b) of the Regulation – in the case of taking action prior to the conclusion of a contract and the performance of a contract to which a member of the research team is a party, and in relation to employment contracts, also Article 6(1)(c) of the GDPR
  in connection with the provisions of the Labour Code;
- 6(1)(a) and (e) of the Regulation – for the purpose of making public information including the details of research team members (name and surname, title, academic degree, affiliation), in particular by posting them on the Institute’s website or a dedicated project website;
- 6(1)(a) of the Regulation (your consent), where consent to the processing of personal data is necessary for the performance of a contract between the Institute and the entity financing the research and development project.
The processing of personal data is necessary for your participation in the research and development project or for the financing of the Institute’s expenses for conducting its statutory activities. Refusal to provide such data is tantamount to the inability to participate as a member of the research team or to settle your working time as part of the financing of the Institute’s expenses for conducting its statutory activities.
Recipients of personal data. Personal data will be made available to the entity financing the research project for the purpose of monitoring the implementation of the project, to public authorities or entities authorised to obtain data on the basis of generally applicable law, as well as to the supervisory authority – the Minister of Agriculture and Rural Development, persons or entities that will participate in the implementation of the objectives; your data may be accessed by authorised employees of the Controller. The Controller may entrust the processing of personal data to external entities acting on behalf of the Controller.
Period of personal data processing – Personal data will be processed for the period necessary to achieve the above-mentioned objectives for the period specified in the research project financing agreement, taking into account the storage periods specified in separate regulations, including the period necessary for archiving resulting from generally applicable law and the Office Instructions in force at IUNG-PIB. In the case of processing your personal data on the basis of your consent, personal data will be processed until the consent to their processing is revoked, for the period of employment of the employee on the basis of an employment contract and taking into account the archiving period.
Your rights – The right to request the Controller to access, rectify, delete or restrict the processing of personal data, the right to object to the processing, the right to transfer data, if permitted by applicable law.
If you consider that the processing of personal data violates the provisions of the Regulation, you have the right to lodge a complaint with the President of the Personal Data Protection Office.
Personal data processed by the Institute will not be subject to automated decision-making or profiling.

Information on the processing of personal data of whistleblowers

The personal data of persons reporting irregularities at the Institute (hereinafter referred to as „reporters”) are protected in accordance with Article 13(1) and (2) 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR). Please be advised that:

The controller of the personal data of applicants is IUNG-PIB, street Czartoryskich 8, 24-100 Puławy, represented by its Director.
The correctness of personal data processing is supervised by the Data Protection Officer, who can be contacted via e-mail: iod@iung.pulawy.pl or by post. The DPO can be contacted in all matters relating to the processing of personal data and the exercise of rights related to data processing.
Your personal data is processed for the purpose of accepting internal reports of irregularities and protecting the persons making the reports and communicating with the reporters, internal documentation and sending feedback by the Institute. The legal basis for the processing of personal data is Article 6(1)(a) and (f) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (OJ EU L 119, p. 1), hereinafter referred to as „GDPR”, and in connection with
the Act of 30 April 2010 on research institutes (i.e. Journal of Laws of 2020, item 1383) and the mission and statutory tasks carried out by the Institute on the basis thereof.
The applicant consents to the processing of personal data for the purpose of accepting the application and following up on it.
The personal data of applicants will not be disclosed to external entities,
except in cases provided for by law.
The data of the applicants will be processed for the period necessary to properly process the application and for the period of storage of the related documentation by the Institute – in accordance with the Act of 14 July 1983 on national archival resources and archives (i.e. Journal of Laws of 2020, item 164, as amended).
You have the right to access your data and the right to rectify, delete, restrict processing, the right to transfer data, the right to object, the right to withdraw consent at any time without affecting the lawfulness of the processing (if the processing is based on consent) which was carried out on the basis of consent before its withdrawal.
Providing personal data is a prerequisite for using the procedure for reporting irregularities and protecting persons making reports.
The reporting person has the right to lodge a complaint with the President of the Personal Data Protection Office if they consider that the processing of their personal data violates the provisions of the General Data Protection Regulation.
The personal data of whistleblowers will not be processed in an automated manner and will not be subject to profiling.

Information clause on the rules for the processing of personal data of a third party indicated in the report from the whistleblower and the person to whom the report relates

The controller of your personal data is the Institute of Soil Science and Plant Cultivation– State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing – Your personal data will be processed for the purpose of conducting an investigation and taking follow-up action on a report made by a whistleblower, on the basis of:
- Article 6(1)(c) of the Regulation, i.e. the legal obligation to which the Controller is subject under the Act of 14 June 2024 on the protection of whistleblowers,
- Article 9(2)(g) of the Regulation in conjunction with the provisions of the Act of 14 June 2024 on the protection of whistleblowers, if special category personal data is included in the whistleblower’s report.
The Controller processes your personal data indicated in the whistleblower report.
Your personal data has been provided by the whistleblower in an internal report as personal data concerning the person to whom the report relates, i.e. the person who has committed a violation of the law or is connected with the case.
Data recipients. The controller ensures the confidentiality of the data in connection with the report received. Therefore, the data may only be disclosed to entities authorised to do so by law. Personal data may also be disclosed to separate controllers, i.e. competent authorities, in the event of follow-up action.
Data retention period . The personal data of the person reported by the whistleblower is stored for 3 years after the end of the calendar year in which the follow-up actions or proceedings initiated on the basis thereof were completed.
Your rights. You have the right to rectify your personal data, delete it in cases provided for by law, and restrict its processing. You also have the right to access your data, with the proviso that the provision of Article 15(1)(g) of the Regulation on the transfer of information about the source of personal data does not apply, unless the whistleblower does not meet the conditions set out in Article 6 or has given their explicit consent to such transfer.
You have the right to lodge a complaint with the supervisory authority – the President of the Personal Data Protection Office – if you consider that the processing of your personal data violates the provisions of the Regulation.
Your data will not be subject to profiling or automated decision-making.
Your data will not be made available to a third country or international organisation.

Information clause on the rules for the processing of personal data in connection the Public Procurement Law

With reference to Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU L 119 of 04.05.2016, p. 1 and OJ EU L 127 of 23.05.2018 p. 2, hereinafter referred to as the „Regulation”) The Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy informs that:

The controller of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (address: street Czartoryskich 8, 24-100 Puławy, tel. +48 81 4786 700, e-mail:iung@iung.pulawy.pl ).
The personal data controller has appointed a data protection officer whom you may contact in matters relating to data processing and the exercise of your rights in relation to data processing, via e-mail: iod@iung.pulawy.pl, telephone number − +48 81 4786 738, or in writing to the correspondence address of the personal data controller indicated in point 1.
Purposes of processing and legal basis for data processing. Your personal data will be processed on the basis of Article 6(1)(c) of the Regulation for the purpose of conducting the public procurement procedure in question and its resolution, as well as concluding a public procurement contract and its implementation, and documenting the public procurement procedure and its archiving;
Categories of personal data processed: The scope of personal data required by generally applicable law is specified in the Act Public Procurement Law and executive acts to this Act, as well as in the documentation of the procedure (including in particular the data necessary to prepare the contract for its conclusion), i.e. in particular, name and surname, data identifying the entity and contact details.
Source of personal data – The personal data processed by the Controller in proceedings under the Public Procurement Law come from the person or entity applying for a public contract or their representatives.
Data recipients. The recipients of your personal data will be persons or entities to whom the documentation of the proceedings will be made available on the basis of Articles 18 and 74 of the Public Procurement Law. The documentation of the proceedings, together with personal data, may be made available to the interested party on the basis of the Act of 6 September 2001 on access to public information, and the President of the Public Procurement Office with its registered office in Warsaw (02-676) at street Postępu 17A as the Personal Data Administrator of Users of the e-Zamówienia Platform, on which the Institute conducts public procurement procedures, operating at https://ezamowienia.gov.pl/pl/, to persons or entities that will participate in the implementation of the objectives; your data may be accessed by authorised employees of the Administrator.
Data retention period – Your personal data in the case of public procurement procedures will be stored for the period specified by the archival category indicated in the Institute’s Uniform Subject File List. For documents produced in the context of domestic public procurement, this period is 5 years, and for EU public procurement, it is 10 years. Civil law contracts, together with documentation concerning their implementation, regardless of the manner in which they were concluded, are stored for a period of 10 years. The storage period is counted from 1 January of the year following the date of completion of the case. After the retention period has expired, non-archival documentation is subject to disposal, after obtaining the consent of the director of the relevant state archive.
The obligation to provide your personal data is a statutory requirement specified in the provisions of the Public Procurement Law, related to participation in public procurement procedures; the consequences of not providing certain data result from the Public Procurement Law;
With regard to your personal data, decisions will not be made in an automated manner, pursuant to Article 22 of the Regulation; the data is not profiled.
Rights: You have:
- pursuant to Article 15 of the Regulation, the right to access your personal data;
- pursuant to Article 16 of the Regulation, the right to rectify or supplement your personal data, however, exercising the right to rectify or supplement your personal data may not result in a change in the outcome of the public procurement procedure or a change in the provisions of the public procurement contract to an extent inconsistent with the Public Procurement Law, and may not violate the integrity of the proceedings protocol and its annexes;
- pursuant to Article 18 of the Regulation, the right to request the controller to restrict the processing of personal data, subject to the cases referred to in Article 18(2) of the Regulation, whereby the right to restrict processing does not apply to storage for the purpose of ensuring the use of legal remedies or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State, and does not restrict the processing of personal data until the procurement procedure has been completed;
- the right to lodge a complaint with the President of the Personal Data Protection Office if you consider that the processing of your personal data violates the provisions of the Regulation;
You do not have the right:
- in connection with Article 17(3)(b), (d) or (e) of the Regulation, the right to erasure of personal data;
- the right to transfer personal data referred to in Article 20 of the Regulation; pursuant to Article 21 of the Regulation, the right to object to the processing of personal data, as the legal basis for the processing of your personal data is Article 6(1)(c) of the Regulation.

Protection of Personal Data in the Institute of Soil Science and Plant Cultivation

Information clause on the processing of personal data for postgraduate students and doctoral school students

Information clause on the processing of personal data for candidates for postgraduate studies and doctoral school

Information clause on the processing of personal data of workshop and training participants

Information clause on the processing of personal data of conference participants

Information clause on the processing of personal data for job applicants

Information clause on the processing of personal data for employees

Information clause on the processing of personal data – civil law contracts

Information clause on the processing of personal data – video surveillance

Information clause on the processing of personal data – GPS monitoring

Information clause on the processing of personal data of retired employees and pensioners

Information clause on the processing of data of employees’ family members

Information on the processing of personal data for representatives, proxies and representatives of cooperating entities contacting with the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy (IUNG-PIB in Puławy).

Information clause on the processing of personal data of farmers and owners of agricultural land obtained from partners

Information clause on the processing of personal data of farmers and owners of agricultural land

Information clause regarding the processing of personal data in connection with the use of public profiles on social networking sites

Information clause regarding the processing of personal data for persons submitting requests for the exercise of rights specified in Articles 15-22 of the GDPR

Information clause for representatives, employees and associates of consortium participants

Information clause for research team members and persons accountable in projects

Information on the processing of personal data of whistleblowers

Information clause on the rules for the processing of personal data of a third party indicated in the report from the whistleblower and the person to whom the report relates

Information clause on the rules for the processing of personal data in connection the Public Procurement Law

ul. Czartoryskich 8 24-100 Puławy

Tel: +48 81 4786 700